Junior Manager - FMS

Supports Site HR & FMS Head with day-to-day operations of the facility(s) or Office including, general maintenance and helps to ensure these are carried out in a manner consistent with company policies and ownership directives.

Accountabilities

Key Performance Indicators

Supports the Site HR &  FMS head in implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities.

This includes assisting with the management of contracts and vendors

• Timeliness
• Cost
• Quality

.

Helps compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time.

• Timeliness
• Quality
• No. of reports/meetings

Helps prepare financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.

• Timelines
• No. of Reports

Helps collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives. (eg. Consolidation of Guest house data from all locations etc.)

• Timelines
• Cost
• Quality
• Survey and feedbacks

Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.

• Procurement of Assets through SAP.
• Processing of Bills of the vendors.
• Coordination with Finance for Payments of vendors and capturing in control sheet.
• Maintaining of database on PR to PO control sheet for all assets bought through SAP

• No. of contracts
• No. of agreements
• Timelines

Proactively inspects the facility, systems, rooms, common areas, etc. and takes corrective action /  reports back any findings or issues to the HR & FMS Head.

• Quality
• Survey and feedbacks

Support to FMS Head in Standardizing  FMS functions across Offices / Circle Offices.

• Number of processes standardized