Document Controller

Maintaining error free documentation for all the types of Project related work including – under construction/Airports and all related documentations in a timely manner, with an ideal target to achieve successful ISO Audit for Project Execution, related activities from concept till handover stage of all the documentations.

Accountabilities

Key Performance Indicators

Document Management System

• Fully involved in creation of master list of documentation and revision system. Maintain the documents with correct formatting, organizational clarity. Work independently within established guidelines.
• Maintain the master document files and reference binders containing official copies of both new and revised documents to a much higher degree of reliability for security, version, visibility and availability
• Responsible for arranging the documents as per the project / sections / type etc.
• Responsible to make a document numbering / identification system
• Responsible to maintain the project documents and provide the data to the concern project team on requirement
• Manage the available system for document control such that documents are in accessible manner to all concerned staff

Easily retrieval as and when required.

Distribution of Documents (Internal & External)

• Update and manages the database with current effective document revisions and distributes hard copies to appropriate concerned departments

Timely
Distribution of Internal or External Documentation.

Electronic Document Library:

• Set up an electronic library system for the management of technical and non-technical documentations. 
• Develop electronic filing and archive system
• Technical and non-technical library for easy to issuance, storage, retrieval and management of documents

Administration Support:

• Provide full admin support to the team, to conduct the schedule meetings and presentations.  Support functions for stationary, machine cartridges and other Project general requirement like (Personal Protective Equipment, Cupboards, etc).

Special Projects and Initiatives:

• Also work on auditing of internal systems and data.  Assist Quality Service Delivery team to maintain / revised documentation as per their revised ISO 9001:2008 Standard.  Coordination with Internal and External Auditors.