Associate Manager - P&C

JOB PURPOSE

Lead & responsible for the pre Contract Management and Procurement in a most competitive manner, vendor management, in line with overall project Procurement & Contract Award activities for various packages of Airport Land Development at Delhi and other locations as decided by management.

ORGANISATION CHART

This position reports to VP P&C.

KEY ACCOUNTABILITIES

Accountabilities

Review PR & Understand the requirement for the procurement of materials & works/Services including scope, specifications and SLA’s for all service contracts as per the procurement policy & SOP

Responsible for entire bidding process including EOI, RFI, e-RFQ / RFP Process for all purchase activities for Works (Civil, Finishes, MEP, IT etc.), Materials, Equipment, Consultancies and /or Services under OPEX/CAPEX.

Ensure Pre-bid meetings/Site Visits of Vendors as per requirement. Timely Solution/Clarification to resolve techno-commercial issues with User department, Vendors & other stakeholders on scope, specifications, BOQ, commercial, legal, HR, taxes, etc. for getting timely offers.

Prepare Price Comparisons, Negotiate and finalize the prices and contracts with all vendors to ensure that the procured product is of high quality, suitable price and is fit for the project quality standards. Use latest negotiation tools such as e-bidding (reverse/forward auctions) methods

Ensure all purchase activities complied with quality standard, tax/GST, Labour Compliances and government policies and Pre-Audit/MAG Clearance for all awarded Contracts as per SOP.

Key Performance Indicators

Procurement Cost Turnaround Time as per SLA No deviations

Completion of Project

Time & Cost saving

Cost Saving

Compliances & SOP

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

Contractors, Consultants:  Techno-Commercial Clarifications on Contractual issues, Negotiations, Problem solving

Auditors; for compliances

INTERNAL INTERACTIONS

Interact with ALD Planning, Design, Project Departments on a regular basis for project scheduling, scope compilation, technical queries in terms of understanding needs and priorities and developing business alignment with procurement processes

Interactions with Tax Compliance/Finance Team, HR, Legal and other departments on various contractual & statutory compliances. Interact with MAG for pre-audit compliances and resolution of observations

Group Procurement function in terms of aligning to the overall procurement architecture, knowledge management across procurement units in the group in terms of best practice sharing

FINANCIAL DIMENSIONS

Total Contract Procurement Value:  INR 150 to 200 Cr. per annum for Airport Land Development from which he is responsible for Contract Procurement of INR 50 Lakh to 100 Cr. per annum varying in undermentioned contracts.

• • Specialized Design & Technical Consultancies
  • Civil, Finishes & Furniture Works
  • Electrical Works including Specialized Light Fixtures
  • IT Works (Internal & external Network Infrastructure)
  • Specialized IT Communication Equipment & Devices 
  • Landscape & Irrigation Works
  • Specialized Water Features/Fountains & Art Works
  • Building Management System (BMS)

OTHER DIMENSIONS

NA

EDUCATION QUALIFICATIONS

• BE (civil)

RELEVANT EXPERIENCE

8 to 10  total years of experience in managing various project contract award/procurement  of various disciplines  involving technical Consultancies, Civil, Finishes, IT, MEP, Landscaping,  Lighting & Specialized Fixtures etc.

COMPETENCIES