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Associate - Engineering

Date:  03-Nov-2022
Location: 

Hyderabad, IN

Company:  GMRAirport Developers Ltd

JOB PURPOSE

Responsible for Budget (AOP), imprest account, compliance of all audits & MIS reports to fulfill superior’s requirements and achieve optimized maintenance. Also, responsible for admin duties of the department.

ORGANISATION CHART

KEY ACCOUNTABILITIES


Accountabilities    
Coordinate and Maintaining of AOP(Budget)
Support for AOP preparation, providing budgets for e-NFAs and prepare variance reports for achieving effective AOP management and timely releasing of purchase orders.     AOP – Planned Vs Actual
PR to PO report
Coordinate and Maintaining of Petty Cash(Imprest)
Coordinating with Finance and TS staff for cash flow to purchase emergency material/services for immediate resolution of breakdowns to avoid interruptions in operation    Uptime
Imprest records
Documentation and compliance all Audits
Maintain all Documents and records of TS and coordinate for all audits to comply all audit requirements    No. of Non conformances 
MIS reports/Special Initiatives 
Preparation of MIS reports ,Maintaining of TS vehicles, night visit reports and BCM visit report    Weekly/ Monthly reports
Admin support
Coordinate and provide admin support (Schedules, Travel, Meeting rooms, Stationary, rosters and others) to HOD-TS, GM-P&C and COO-GIL as well as TS staff to fulfil smooth departmental operations.    Quality Feedback
Timely response

 

 

EXTERNAL INTERACTIONS

 Roles  you need to interact with outside the organization to enable success in your day to day work
Interaction with AMC contractors for meetings, imprest and contract updates
Interaction with Govt. authorities for credential and communications as per the requirements
Interaction with external auditors for audit compliance
Interaction with OEMs and suppliers for payment issues
Interaction with CISF for approval on purchase and payments

INTERNAL INTERACTIONS

Roles you need to interact with inside the organization to enable success in your day to day work
Interaction with superiors on regular basis to understand the requirements for maintenance process, costing and reports  
Interaction with colleagues on regular basis to collect the information and for implementing new initiatives  
Interaction with Finance and P&C for PR/PO process, budget,  stationary, FOREX arrangement, Travel expenses and payments  
Interaction with HR department on trainings and staff requirements   
Interaction with FMS team on mobile issues, food coupons and others

FINANCIAL DIMENSIONS

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

Any Degree

RELEVANT EXPERIENCE

3-6 years’ experience in office admin with soft skills

COMPETENCIES

  • Oral Communication: Ability to express thoughts effectively and convincingly. | Interview
  • Following Through: Ability to establish procedures and monitors the progress and results of plans and activities to ensure goal achievements. | Interview
  • Listening: Ability to draw out opinions and information from relevant others in face to face interaction. | Interview
  • Compliance: Adheres to policies and / or procedures, or seeks approval from concerned authorities before making changes. | Interview
  • Time Management: Ability to plan and organize own use of time, meets deadline and avoids last minute rush. | Interview
  • Learning Abilities: Ability to assimilate and apply new, job related information in a timely manner. | Interview
  • Execution and Operational Excellence: Ability and desire to execute with attention to detail, speed, accuracy and consistency | Interview
  • Personal Effectiveness
  • Capability Building
  • Planning & Decision Making
  • Entrepreneurship
  • Problem Solving & Analytical Thinking
  • Execution & Results
  • Social Awareness
  • Networking
  • Stakeholder Focus
  • Strategic Orientation
  • Teamwork & Interpersonal influence
  • Innovation
  • Managing Change and ambiguity by creating Win-Win
  • Determination(Contextual and Flexible)
  • Learning Ability
  • Making & Navigating proposals
  • Scanning, Networking & External orientation
  • Logistics & Stores