Associate - IT

Support the department in Procurement, Payment Processing, and Material & Inventory Management using SAP Application. Coordinate with Security and other functional departments for day to day business requirements.

Accountabilities

Key Performance Indicators

SAP Transactions:

• Raising the Purchase Requests
• Coordinating with Procurement & Contracts Dept., for release of the Purchase Orders
• Doing the Service Entry Sheets and submission of bills to Accounts with check list
• Coordinating with Central Inward Bill Dept., for vendor bills towards rejection and seeking the correct invoice from the vendors
• Creating the material codes in E String

No. of PR’s raised within SLAs

Vendor Payment Process:

• Manage the relations with IT vendors to seek the proper bills for better processing
• Coordinating with the external departments (F&A and P&C Dept, CBID) in completing the payment releases in stipulated time frame

Vendor payment Timelines

Team Coordination:

• Manage the relations with all external and internal stakeholders in completing the assigned tasks viz.
• Scheduling the meetings and calendar,
• Preparing the internal Minutes of Meeting
• Completion of the travel arrangements in a timely manner
• Arranging the AEP’s to the internal and support teams;
• Sending nominations for the AVSEC trainings,
• Cash reimbursement from F&A to the team, 
• Preparing the Shift Roster, 
• Admin support to the Department

Closure of AEP passes on time

MOM timelines

External - Roles  you need to interact with outside the organization to enable success in your day to day work

Assist IT Vendors towards provision of bills & to process  further payments

Coordinate with Internal Teams at GHIAL & Assist Vendor staff in procurement of Airport Entry Pass.

Internal - Roles you need to interact with inside the organization to enable success in your day to day work

Work with internal teams like:

• IT Team
• Procurements & Contracts
• Fin & Accounts
• Transport Dept
• HR & FMS Dept
• Security & AEP Dept

In clearing issues related to Procurements

• Render support to the Vendors in ensuring the timely payments for the products and services provided.
• Team coordination 

• Graduate/Post Graduate Degree along with SAP knowledge and Administrative support

• 3 -5 years of experience in areas of dealing with Procurement process in IT companies.
• Vendor payment process ,
• Experience in MIS & Report generation.