Executive - Invoice Processing(Capex,Opex)

JOB PURPOSE

 Processing of complex invoices/debit notes/credit notes accurately and timely, complying with applicable policies and procedures.

ORGANISATION CHART

KEY ACCOUNTABILITIES

Accountabilities    Key Performance Indicators
Invoice Processing:
    Processing all the invoices including complex invoices as defined by management from time to time ( e.g. O&M Bills, Manpower Bills, CAPEX Invoices, Running Account Bills, Foreign Payments, Advance Bills, Priority Desk etc. ) as per SOP and within defined SLA
    Ensuring all the statutory requirement are fulfilled like TDS/GST/GST RCM/Customs etc.,
    Posting of parked documents accurately
    Foreign Vendor invoice/advance processing
    Vendor Account Reconciliation
    Vendor Account Clearing
    Handling of all Exceptions and Discrepancies    Number of Invoices processed with accuracy and in-time
Stakeholder Interaction: 
    Adequate and timely communication and query resolution    No of Queries resolved and Aging of Unresolved Queries
Month End Activities
    GR/IR Reconciliation and clearing
    Preparation of Provision sheets 
    Parking of provision and pre-paid entry    Compliance to Month-end calendar
Reporting:
    Reporting on the invoice processing on daily basis on the inflow and outflow of Volume (Visual Dashboards)
    Timeliness
 

EXTERNAL INTERACTIONS

INTERNAL INTERACTIONS

FINANCIAL DIMENSIONS

• Zero loss due to duplicate payments or double payments to vendors for SSC Processed invoices and Payments

OTHER DIMENSIONS

• Number of Invoices/ Credit Notes/Debit Notes/ other financial documents and claims processed. Approx. 15,000 a month at SSC

EDUCATION QUALIFICATIONS

• B. Com/BBM/BBA

RELEVANT EXPERIENCE

• 3 to 5 years of responsible position in a finance and accounts department

• Exposure to SAP preferred   or other standard Enterprise-level ERP
• Basic knowledge of Indian Accounting and Taxation preferable

Experience in handling Project Invoice Accounting desirable

COMPETENCIES