Junior Manager Other Services

Assist in execution of Contract and Procurements in most competitive manner, vendor management, logistics management contract closure, in line with overall project program for all Civil & Associated Works.

Accountabilities

Key Performance Indicators

Continuous vendors intelligence and manage vendor data base.

Assist in building and maintaining the vendor network to ensure that a good pool of credible vendors develop long term partnerships. This involves scanning for potential vendors, performing feasibility and quality checks by user departments, getting market feedback, checking vendor registrations and documentation as per ISI rules etc.

New Vendors

Cost Savings

Lead time

Ensure all purchase activities comply with quality standard, tax and government policies – Compliance with all rules of the land and also conduct regular vendor audits to maintain the quality and timely delivery.

Update self on latest tax rules and trade laws and ensure nil deviation.  Drive tax saving measures.

No deviation notices from authorities

Cost saving

Review PR & Understand the requirement for the procurement of materials, & works / Service and update to Manager / HOD on key observations and requirements.

Manage entire Bidding process including EOI, RFI, RFQ / RFP Process.

Assist Manager / HOD in Negotiation process. Document bid evaluation process and prepare approval documents.

Shall independently handle multiple minor procurements and contracts up to 1 Cr (or with minimum assistance.)

Use latest negotiation tools such as E bidding (reverse / forward auctions) methods.

Process Approval notes and ensure timely approval from all HODs as per DOP in place.

Prepare Purchase orders / Work orders take manager / HOD approval and issue

Plan logistics and delivery of all equipment to project location by the supplier or OEM.

Ensure all logistics are planned in advance as per project programme

Manage shipment, insurance, custom clearance,, payment of duty and all documentation till material in handed over to stores or project consumption.

Procurement Cost

Turn-around time as per SLA

No deviations.

Completion of project

Payment certification of vendors including check on all required documentation such as quantity / measurement checks, quality documents, test certificates and complacence to all contractual terms.

Follow up with finance for timely payment.

Co-ordinate with HR for clearance of Labour law compliance by the contractors. Ensure payment of Building cess by the contractor.

Assist Manager / HOD in Managing Contracts / agreements and work orders during execution including tracking of changes/ variation and delays or extension of time in coordination with Site execution team / Project Manager.

Certification of payment as per contract

On time payment to vendor

Compliance to Labour law.

MIS Reporting, Track Sheets

Budget tracking updating of budget against actual expenditure and notifying concerns team.

Co-ordinate with finance and SAP team to ensure all PO/WO/ and agreements and ENFA approvals are on time

Project / procurement completion within the approved budget.

Turn-around time as per SLA

Track and update management on interface issues with various components of the projects (interface between MEP and Civil/ structural /finishing works) which affect overall project schedule and Cost.

Handle Performance BGs, Insurance and Other contract securities submitted by the Contractors and ensure tracking the same for renewal or disposal on expiry.

Project / procurement completion within the approved budget.

Turn-around time as per SLA

No Deviation

Assist  in Contract Management of all Agreements including communications with other party, assist Manager /HOD in Change Management (Variations), contractual notices (to/ from) various vendors and timely  MIS to Management etc. for;

Agreements between Client (where GADL is Consultant to client) and his Suppliers and contractors appointed for client’s project.

Draft and negotiate contracts/ agreements with the vendors ensure clearance from HOD and Legal.

Assist in Closure of contracts

Monitor and ensure systematic document control mechanism

 Minimum risk and Maximum Entitlement 

Timely closure of Contracts

Project document repository / archive

External - Roles  you need to interact with outside the organization to enable success in your day to day work

Suppliers and Contractors

Government authorities

Chartered Engineers

Logistics and custom clearing consultants. Tax consults. Design Consultants.

Client Representatives

Internal - Roles you need to interact with inside the organization to enable success in your day to day work

Client/ User departments in terms of understanding needs and priorities and developing business alignment with procurement processes.

Group Procurement function in terms of aligning to the overall procurement architecture, knowledge management across procurement units in the group in terms of best practice sharing.

Coordinating with PMT on the progress of the Work, With commercial and operation team on the Budget related issue and Business requirement Support. F&A on the payments of the vendors.

Finance , Legal and Indirect tax team  for budgeting, tax plan , clarity on taxation, savings on tax , drafting contract/ agreement , Contract management , payment process and closure of  contract etc.

Shall handle Project value ranging from INR 50 Cr to 70 Cr.

• .Handle a cross functional team of 2-3 members
• Handle complex turnkey projects and vendor base.

Education Qualification

• Bachelor  of Engineering   - Civil

Other Skills

• Basic understanding of FIDIC Contract & NEC, JCT contract Models.
• Aware of latest INCOTERMS, international trade and logistics procedures.
• Should be familiar with Indian contract act, Limitation act, sales of goods act , labour regulations, Customs regulations etc
• Should be well aware of NBC, IS Standards for Civil and Finishes.

• Minimum  6 years’ relevant experience along with Auto-cad , MS Office and Contract management knowledge
• Should have handled multiple small projects in parallel.
• Should have an exposure to High end finishes and Civil/ structural works (Hotels, Airport, Metro and Malls)