AM- Procurement

JOB PURPOSE

Verifying, Validating and registering of new vendors on the SMART Portal and linking with SAP ERP to facilitate sourcing of materials and services required by the organizationProvide support to miscellaneous office service requirements like preparing presentations, BI dashboard validation, MIS for timely and effective services.

Perform the procurement related activities of the Energy Business in accordance with the group procurement guidelines to ensure the availability of the material & Services at the time of need.

ORGANISATION CHART

Head Business P&C(Energy)- Manager- AM

KEY ACCOUNTABILITIES

Coordination for supply order execution.

•           Ensure availability of material & services as per schedule.  

•           Process requirements of Energy corporate FMS and legal.

•           Advance Payment process and monitoring. 

•           Coordination with F&A for timely remittance of payment. 

•           Resolution of discrepancies in supply and invoicing.

•           Open order monitoring.

•           Preparation & circulation PR allocation report on daily basis.

•           Coordination with Group Procurement Team.

Ensuring timely submission of contract related documents, BGs, correspondence issues including delayed, claims, amendment and co-ordination with user resolve contract issue etc.

 

Preparation of monthly and annual departmental performance report / MIS for management review.

  Weekly Pending PR MIS

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

      Vendors, Contractors

Trade associations

Coordination with SSC for timely process of invoices. 

Freight operators / trucking companies /CHAs / Freight Forwarders

INTERNAL INTERACTIONS

User Departments

Store departments

Finance & Accounts Deptt

Central Procurement Deptt

FINANCIAL DIMENSIONS

• Annual Procurement cost
• Savings

OTHER DIMENSIONS

• Number of PR processed
• Number of items
• % of items and value of imports
• Number of orders placed
• Number of items developed

Number of vendors developed

EDUCATION QUALIFICATIONS

  

B.com

RELEVANT EXPERIENCE

At least 6 years of strategic sourcing experience with an emphasis on usage of e-Procurement solution. Previous experience in conducting online  e-RFX and e-Auction process At least 2 years of experience by leading a team of at-least 3 members as a team leader / mentor Ability to lead and present to cross-functional teams, to gain consensus and achieve company and department goals. Ability to create, read and evaluate reports and generate correspondence and statistical reports. Experience of working with ERP systems like SAP, Oracle and  Ariba and e-Procurement tools such as Ariba, SAP-SRM or equivalent  Maintains knowledge of market and delivery conditions for required materials, supplies, equipment, and service.

COMPETENCIES