Associate Manager - Project Civil

• Supports Strategic Sourcing for the entire group companies to ensure delivery of material and services from a reputed and competent vendor / service provider at the right price and quality at the right time by consolidating the requirements of various businesses.

Accountabilities

Key Performance Indicators

1. STRATEGIC SOURCING

1. Identification of opportunities for Consolidation and execution for Multiyear Rate Contracts:

• Identify the opportunities for consolidation
• Leverage the total spend of the organization by analyzing the spend on a quarterly basis
• Develop & implement annual / multi-year contracts for common materials / services with standardized terms and conditions across the organization

Quarterly spend analysis reports, No of rate contracts created

1. Benchmarking:

• Implement Procurement best practices across the organization identified through the benchmarking survey conducted
• Share commercial best practices from time to time based on the market survey and commercial intelligence study.

Implementation of the identified initiatives

1. Vendor Database and classification:

• Rationalize the total no of vendors across various sectors

• Maintain Approved vendors database across the group for various categories of materials and services
• Categorize vendors as per the criticality and capability (Tier I, II & III) to identify the competent vendors for that requirement

Creation and maintenance of approved vendor database.

Development of repository for information sharing across all procurement personnel

1. Vendor Performance:

• Monitor vendor performance post award and provide feedback to the vendors on their performance for taking corrective measures for improvement

Repository for vendor performance evaluation

1. Procurement Outsourcing:

• Co-Ordinate with business SPOCs for routing of procurement requirements to the SP
• Track the status of all PRs routed
• Monitoring the SLA’s with the Service provider
• Conduct fortnightly review meeting with all stake holders
• Provide the reports with analysis to all Procurement leads on the performance of the SP

MIS reports, effective contract management, routing of at least 70% of the total spend through outsourcing

1. Implementation of Ariba Sourcing Professional:

• Deployment of Ariba tool as per organization’s requirement by co-coordinating and in consensus with all business requirements
• To resolve any operational issues related to the tool on a day to day basis by acting as tool Administrator.
• Conduct training sessions at each business about usage of the tool and assist the users in using the tool for their procurement activities
• Monitor the usage of the tool by all the buyers and prepare and circulate effective usage report to procurement leads
• Ensure that minimal offline transactions are conducted outside the system

• Go-Live of Ariba tool
• No of Training sessions conducted
• Tool usage report
• Report of all events conducted in Ariba

1. Reports and Presentations:

• Prepare and circulate MIS and CIR on a monthly basis
• Prepare all analytical and statistical management presentations and present to the management
• Develop standard Operating Procedure for corporate function
• Review and conduct Procurement Gap Analysis
• Co-ordinate for conducting  monthly knowledge sharing sessions across procurement teams

Circulation of monthly reports

External - Roles  you need to interact with outside the organization to enable success in your day to day work Procurement Outsourcing SP

Account Manager –  - NA-

Team Lead –  NA-

All external Vendors / consultants / Service Providers

Account Manager – Ariba & SAP

All External auditors

Internal - Roles you need to interact with inside the organization to enable success in your day to day work

Head – Central Procurement

Procurement leads at each business sectors

Leads – IT and SAP

Head – Ethics & Intelligence & MAG

Leads of all support functions and Technical department

• Supports annual budget of Rs  500 lakhs

• Engineering / B.Tech degree preferably  with MBA degree

• At least 5 years of strategic sourcing experience with an emphasis on usage of e-Procurement solution.
• Previous experience in conducting online  e-RFX and e-Auction process
• At least 2 years of experience by leading a team of at-least 3 members as a team leader / mentor
• Ability to lead and present to cross-functional teams, to gain consensus and achieve company and department goals.
• Ability to create, read and evaluate reports and generate correspondence and statistical reports.
• Experience of working with ERP systems like SAP, Oracle and  Ariba and e-Procurement tools such as Ariba, SAP-SRM or equivalent
•  Maintains knowledge of market and delivery conditions for required materials, supplies, equipment, and service.