Manager - Procurement & Contracts

Date:  6 Jun 2024
Location: 

Delhi, IN

Company:  Delhi Intl Airport Ltd

JOB PURPOSE

Responsible for procurement of capex works contracts, evaluation of change orders / payment processing and reconciliation of major project contracts.

To execute Contract Management and procurement in most competitive manner, vendor management, logistics management, claim management & settlement of bills, claims, contract closure, in line with overall project program.

ORGANISATION CHART

KEY ACCOUNTABILITIES

Accountabilities Key Performance Indicators
Review PR & Understand the requirement for the procurement of materials, & works / Service. Ensuring procurement as per the procurement policy. 
Review scope documents for all structural and finishing works and advise project team of any observations or comments.
Assist in drafting contracts/ agreements for large civil, finishes and structural work contracts.
 

Procurement Cost,Turn-around time as per SLA,No deviations.,Completion of project

Payment certification of vendors including check on all required documentation such as quantity / measurement checks, quality documents, test certificates and complacence to all contractual terms. 
Follow up with finance for timely payment.
Co-ordinate with HR for clearance of Labour law compliance by the contractors. Ensure payment of Building cess by the contractor.
 

Certification of payment as per contract,On time payment to vendor,Compliance to Labour law.,MIS Reporting, Track Sheets

Budget tracking updating of budget against actual expenditure and notifying concerns team. 
Co-ordinate with finance and SAP team to ensure all PO/WO/ and agreements and ENFA approvals are on time 
 

Project / procurement completion within the approved budget.,Turn-around time as per SLA

Contract Management of all Agreements including communications with other party,assist HOD in dispute resolution mechanism, Change Management (Variations), claim  management (both additional time and cost) and timely  MIS to Management etc. for;
Agreements between Client (where GADL is Consultant to client) and his Suppliers and contractors appointed for client’s project.

 

Minimum risk and Maximum Entitlement  ,Timely closure of Contracts,Project document repository / archive

 

EXTERNAL INTERACTIONS

Suppliers and Contractors
Government authorities 
Chartered Engineers,
Lenders Engineers,
Independent Engineer 
Logistics and custom clearing consultants. Tax consults. Design Consultants. 

Client Representatives

INTERNAL INTERACTIONS

Client/ User departments in terms of understanding needs and priorities and developing business alignment with procurement processes.
Group Procurement function in terms of aligning to the overall procurement architecture, knowledge management across procurement units in the group in terms of best practice sharing.
Coordinating with PMT on the progress of the Work, With commercial and operation team on the Budget related issue and Business requirement Support. F&A on the payments of the vendors. 
Finance , Legal and Indirect tax team  for budgeting, tax plan , clarity on taxation, savings on tax , drafting contract/ agreement , Contract management , payment process and closure of  contract etc.
 

FINANCIAL DIMENSIONS

To handle the Project value ranging from INR 500 to 800 Cr

OTHER DIMENSIONS

EDUCATION QUALIFICATIONS

Education Qualification

  • Bachelor  of Engineering   - Civil

Other Skills

  • Well-versed with FIDIC Contract & NEC, JCT contract Models.
  • Well-versed with International Contract Management practices.
  • Aware of latest INCOTERMS, international trade and logistics procedures.
  • Well Versed with MORTH & IRC guidelines & Specifications
  • Should be familiar with Indian contract act, Limitation act, sales of goods act , Labour regulations, Customs regulations, taxation rules  etc.

RELEVANT EXPERIENCE

  • Minimum 9 years’ relevant experience along with Auto-cad , MS Office and Contract management knowledge
  • Should have handled multiple small projects in parallel.
  • Should have an exposure to Infrastructure projects in Highways /airports as contracts manager.
  • Work experience in airport sector will be preferred.
  • Knowledge & experience in handling AutoCAD, BIM, Calquan, and any quantity calculating software will be an added advantage.
  • Knowledge in arbitration and claim management will be an added advantage.

COMPETENCIES

  • Personal Effectiveness
  • Social Awareness
  • Entrepreneurship
  • Problem Solving & Analytical Thinking
  • Planning & Decision Making
  • Capability Building
  • Strategic Orientation
  • Stakeholder Focus
  • Networking
  • Execution & Results
  • Teamwork & Interpersonal influence