Manager - Secretarial

JOB PURPOSE

Member of the team managing secretarial operations for a cluster of group companies, responsible for ensuring statutory and corporate law compliance. The role entails organizing Board, Committee, and Shareholder meetings, supporting Directors with regulatory requirements, and maintaining timely communication with key stakeholders. It includes maintaining statutory records, licenses, and agreements, while continuously monitoring corporate actions for compliance. The position plays a critical operational and advisory role in upholding governance standards and fulfilling the responsibilities of a Key Managerial Personnel under the Companies Act, 2013.

• Effective compliances under the Companies Act, 2013, Secretarial Standards, RBI, FEMA for GMR Energy Sector entities.
• Conducting Board & Committee Meetings/others, General Meetings and allied compliances thereof of above companies.
• Independently coordinating and Liasoning with Independent Directors, ensuring board evaluation process,  Board meeting related documentation in digital platform and emails.  
• Support and coordination with Business, Finance & Accounts teams for ensuring Related Party Transaction (RPT) compliances of assigned companies. Consolidation of approvals and as required for the purpose of Listed holding entity and its subsidiaries.
• Due diligence exercises, Corporate governance improvement, sensitizing and collating Information for companies from other departments for reporting to Listed holding company.
• Support to HOD in restructuring of business including fund raising activities, debt restructuring, Refinancing, mergers, amalgamation, divestment, Joint ventures and other strategic initiatives.
• Incorporation of Companies, striking off, shifting of regd. Office, ensuring and monitoring compliances of managerial remuneration and terms.
• Compliances of Shareholders Agreements, ensuring smooth completion of Audits, ensuring compliances by continuous interaction with the internal departments/ Consultants/Auditors/legal counsels/Advisors, Secretarial auditors, cost auditors, legal counsels etc

ORGANISATION CHART

HOD Secretarial --> AGM – Secretarial--> Manager-Secretarial

KEY ACCOUNTABILITIES

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

•Shareholders of the Company.
•Statutory authorities: 
Registrar of Companies (ROC). 
Securities and Exchange Board of India.
Stock Exchange.
Depositories (NSDL/ CDSL). 
Ministry of Corporate Affiars.
Debenture Trustee

•Statutory Auditors
•Secretarial Auditors
•Transaction Lawyers, Investors
•Compliance Monitoring tool company
•External Consultants for various due diligence purposes.

INTERNAL INTERACTIONS

•Finance & Accounts for duly complying of applicable compliances mapped in Compliance tool
•Sector Secretarial Teams
•Legal Teams 
•Secretaries of Directors and senior management
•Managers of other operational departments
•Internal Auditors, Lawyers, Statutory Auditors, Sectretarial Auditors and  Consultants

FINANCIAL DIMENSIONS

N.A

OTHER DIMENSIONS

•Support in the governance initiatives of the Group.
•Support in Fund Raising activities for the development/ construction project and other business requirements.
•Manage and fulfill the entire gamut of Secretarial roles and responsibilities.

EDUCATION QUALIFICATIONS

•Company Secretary

•LL. B (Optional)

RELEVANT EXPERIENCE

•12 to 15 Years of experience

COMPETENCIES