Contract Mgmt. & Planning/ CISF Admin

Date: 30 Apr 2025

Location:

Visakhapatnam (GV01CE01), IN

Company: GMR Hyderabad Intl Arprt

JOB PURPOSE

To monitor & coordinate with CISF, Immigration in Arrivals & Departure for their manning and Security support to Manager in case of any incidence / accident at Terminal-3 and to do the key management & access control in line with AOCC, CISF, Immigration, Customs and Airlines during shift on Security parameters.

This role is responsible to handle all the administrative functions related to CISF, Procurement and replenishment of security gadgetry and all other related functions such as Cost of Deployment, medical reimbursements, Replacement of clothing, Arms & Ammunition and Imprest Funds. Ensure expenditures as per the laid down procedures and guidelines of MoCA, BCAS SOPs and other financial guidelines by GOI. Also responsible for Preparation of ASF (SC) AOP in liaison with CISF and other departments of GVIAL and to track effective utilization of budget vs expenditure.

ORGANISATION CHART

Accountabilities	Key Performance Indicators
Strict monitoring, reconciliation preparation, appropriation of ASF AOP Budget (Opex and Capex), its continuous monitoring and prudent management of ASF account and prepare the next annual budget. Maintain a consolidated record of Department level Expense budget and spend, in coordination with Vertical Heads and Finance.	Preparation of ASF AOP (Opex and Capex) and effective tracking of utilization of budget vis-à-vis expenditure.
Ensure timely clearance of payments in coordination with NASFT, Delhi related to CISF Cost of Deployment, Replacement of clothing, Arms & Ammunition invoices	Percentage of adherence to statutory regulations / SOPs / BCAS Circulars and timelines NASFT has formed to monitor ASF budget
Scrutinization and clearance of all CISF inpatient and outpatient medical bills related to empanelled hospitals as per CGHS rules with in five working days and follow up for payment with finance team.	BCAS circulars & MoCA guidelines as per CGHS rules
Ensure timely renewal of agreement with CGHS empaneled hospitals for inpatient medical facilities for CISF staff & their dependent family members in accordance with provisions prescribed in CGHS rules.	BCAS circulars & MoCA guidelines as per CGHS rules
File Mgmt.: Systematically filing all the imp and confidential files / Regulatory documents files /correspondences from CISF in both soft and hard copies and make available all the time for any IMS/CMS / BCAS Audit / Inspection.	100 % adherence
Ensure adherence to government procurement rules for all ASF related procurements for Opex budget in coordination with Procurement and Contracts (P & C), Finance and Accounts (F & A) as well as CISF.	As per BCAS circulars and MoCA guidelines
Ensure adherence with BCAS circulars and MoCA guidelines for procurement of Security gadgetries at Airport by preparing the technical evaluation of equipments for operational duties of CISF in coordination with P & C.	As per BCAS circulars and MoCA guidelines

KEY ACCOUNTABILITIES

Monitor & ensure 2 hours / 1 day temporary Airport Entry Passes (AEPs) are issued during shifts from T-3 for operational emergency/Customs.	No. of passes issued No. of observations / feedback received
To follow up for maintenance of the security related equipments / gadgets at T3	No. equipment unserviceable No. of rectification with timeframe
To support in Quality Control on various IMS / Quality improve activities on all the government stakeholder at Terminal 3.	C-SAT score of govt. agencies No. of DISHA training provided to these govt. agencies 5’s score ASQ ratings
To ensure proper incident reporting, log entry, document control & reports	No. of issues related to incorrect entry No. of incorrect recording & Daily Security Reporting

KEY ACCOUNTABILITIES - Additional Details

Ensure adherence to government procurement rules to complete the pre induction formalities specially accommodation (barrack family), furniture, mess facility etc., for the sanctioned strength.	MoCA and MHA rules
Ensure timely renewal of all annual /Comprehensive maintenance contracts of security gadgetries at Airport.	Timely completion to upkeep the operational equipment
Ensure timely renewal of all annual maintenance contracts like HK, Pest, landscaping, MEP, STP & WTP and other equipments at CISF complex and other CISF accommodations.	Timely completion
Ensure all financial transactions from ASF stand the scrutiny of CAG as well as other Govt. audits and no transaction result in reverse fund transfers	100% adherence
Knowledge of SAP for raising PR and coordinating with P & C for issuance of POs and clearing of invoices in open text (VIM), Bill Verification , SAP Service Entries & Bill processing etc.	100% timely processing of bills / accurate.

EXTERNAL INTERACTIONS

•CISF to ensure implementation of regulations of BCAS, DGCA and MoCA.
•BCAS during audits / surveys
•Immigration to ensure maximum manning of counters and operational/admin issues.
•AP Police to ensure entry of Police in Terminal Building, in case of any injury/death of passenger/staff
•Airlines / Concessionaires for implementation of security related SOP

INTERNAL INTERACTIONS

HR, Technical Services, IT, ARFF, Airside Operations, AOCC, Terminal Operations and RAXA

FINANCIAL DIMENSIONS

Handling AOP budget which includes ASF Opex budget and Capex of for Security equipment for CISF

OTHER DIMENSIONS

Sr. Associate- Security (CISF COD & Admin Executive) will be under this postion.

EDUCATION QUALIFICATIONS

Graduate from reputed university
Certified courses on investigation & intelligence from any government agency
Basic AVSEC certification
Should be qualified in AVSEC Basic course. • Good knowledge on MoCA guidelines and BCAS Circulars / Orders on issues related with expenditure on CISF requirements.  Basic knowledge on CGHS rules, CPWD norms, PSF, NASFT guidelines, GFR is highly desirable.  Work Experience of 8 to 10 years in a reputed Security organization, preferably in Aviation/Airport Security. Must complete all required training and certifications, including BCAS Certification for AVSEC Basic.  Advanced AVSEC Course will be preferred.

RELEVANT EXPERIENCE

08 -10 years of experience in Airport Security Operations and handling all administrative functions related to ASG (CISF) is required.

COMPETENCIES

Personal Effectiveness
Social Awareness
Entrepreneurship
Problem Solving & Analytical Thinking
Planning & Decision Making
Capability Building
Strategic Orientation
Stakeholder Focus
Networking
Execution & Results
Teamwork & Interpersonal influence